January 8, 2009 Import/Export mails
The emails can imported or exported to/from the Zoho Mails. Import/Export option is account specific. To import/export emails go to Settings>Personalize <Account name>,Import/Export Mails.

Importing emails into Zoho Mail:
To import the emails, the emails need to be either in .eml files or .zip files format.
You can import emails from other email clients in the above said formats of maximum 40 Mb size.
Normally the import takes an hour time to import them to your accounts.
Exporting emails from Zoho Mail:
Emails can be exported as a zip file from your folders. You can export emails from any folders other than the Trash, Outbox and the spam folders.Similar to the importing emails, export also takes an hour time to export them.After an hour, you will be receiving a notification email with a link to download the zip files.

October 10, 2008

POP Download Support for ZohoMail
You can download your @zoho.com emails over TLS in email clients of your choice. The required configurations are

Incoming Mail (POP3)
pop.zoho.com
Use SSL: Yes
Port: 995
Outgoing Mail (SMTP)
smtp.zoho.com
Use Authentication: Yes
Use SSL: Yes
Port: 465
POP Account User Name:
your full email address (including @zoho.com) [full email address]
SMTP Account User Name:
your full email address (including @zoho.com) [full email address]
Email Address:
your email address (username@zoho.com)
Password:
your Zoho password

Offline Support

Zoho Mail also supports Offline mode. This means you can access your email when not connected to the internet. Like Zoho Writer, this functionality is built using Google Gears.

To use Zoho Mail in offline mode, you'll notice the 'Setup Offline' link on the top. You'll need Google Gears installed on your browser (IE & Firefox are supported currently) to use offline support. Once you permit access, your mails will be accessible offline. You can choose to download images & attachments as well in the offline mode

Zoho Mail automatically detects your connectivity and switches to online/offline modes seamlessly. While offline, you can respond to your emails as you would normally. When you go back online these emails will be sent out from your Outbox.

Customize "From" address for your ZohoMail Account.If you have forwarded emails of other mail accounts to your ZohoMail account, or if your ZohoAccount is part of an email alias and you would like that email Id to be listed as your "From" address along with your ZohoMail account, this is what you need to do,

1. GoTo Settings->Common Settings->My Preferences

2. Under "Account Details" -> Click on the "Add another email address" link

3. You will be prompted with a dialog box, where you will need to enter the "Display Name" and "Email Id" -> The Display Name will be the name part of the email Id that is going to be added.

4. Once you click on "Send Verfication" , a mail with a confirmation code will be sent to the "Email Id" that you have added in Step 3.

5. Upon receiving the "Verification email", copy the confirmation code and enter it in the ZohoMail settings page.

6. If Step 5 is successfull, the new email id will also be listed as your "From" address in the ZohoMail composer.

ZohoMail as default mailto application
If you would like to set ZohoMail as the default application for sending mail, this is now possible if you are using Firefox 3.0.x version. So, how do we do this.

1. Login to ZohoMail

2. Type the following in the browser address bar,

javascript:window.navigator.registerProtocolHandler("mailto","http://mail.zoho.com/mail/compose.do?
extsrc=mailto&mode=compose&tp=zb&ct=%s","ZMail")

3. Click "Add Application" when prompted from browser.

4. Now if you go to Tools -> Options -> Applications of Firefox and search for "mailto", Zmail will also be listed as an mailto application, where you will have the option to set/change your default mailto application.

August 15, 2008

Keyboard Shortcuts

With Zoho Mail, usability becomes even more easy! We have a host of keyboard shortcuts available for the key-savvy user. Now simply choose to punch the keys instead of clicking the mouse! To avail of the shortcuts go to the mail settings and enable keyboard shortcuts. Here's a list of keyboard shortcuts available which we will be updating regularly... 

Customizing Font Size and Font Family
We now give you the option of viewing your mail account in a way best suited to you! Choose your favorite font type and the size from the options provided and save the changes.

Customize your Layout
Choose to view fields and columns in your mailbox based on your requirements! With the highly customizable mailbox you can change the display, selecting or deselecting the fields you need.

Now with Zoho Mail you can view your attachments directly by clicking on the 'Open in Zoho..' option. All your attachments including doc, sxw, rtf,xls,ppt,pps will have this option for your convenience. The doc attachments will open in Zoho Writer, the xls will open in Zoho Sheet and ppts wil be opened in Zoho Show. Simply download the files to view them in their original extensions.

View option for attachments added/Open your attachments

Accessing Documents in Zoho Mail
All the Documents component that were accessed through Zoho Mail is now accessible in Zoho Docs( http://docs.zoho.com/ ) or Zoho Business under Documents Section ( http://business.zoho.com/ ).